The best way for Fees Management is through the School ERP

Collecting fees is one of the important tasks for school management. School ERP software should provide flexible fee structure settings so that a school can set up the fee structure accordingly

Sometimes a school also needs to collect additional charges or extra fees, and there should be a mechanism to do it. There should be a facility to collect fees through various modes of payment like net banking, card, UPI, and such. Managing fee collection is often a challenge for school administrators. That’s where a well-designed School ERP steps in: flexible, precise, and parent-friendly. Collecting pending fees is also a big task, and a school ERP system should provide an SMS facility to follow up on pending fees.

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What makes fee management so tricky?

Many fee categories and billing cycles:

Tuition, admission, laboratory, uniforms, transport, camps, and more. Schools juggle multiple fee heads and schedules (monthly, quarterly, annual).

Regulatory complexity

Several states impose caps on fee hikes, require formal approvals or audits, and enforce penalties for violations.

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Digital payment volume and reconciliation at scale

India’s payments ecosystem is overwhelmingly digital. In July 2025, UPI hit a record of 1,947 crore transactions, amounting to ₹ 25.08 lakh crore—a steep 21–22 percent year-on-year surge. UPI now accounts for ~85 percent of India’s digital retail payments by volume.

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Follow-up fatigue

At term-end and exam time, unpaid fees pile up. Schools need multi-channel follow-ups—SMS, email, “Pay Now” UPI links to get timely fee payments.

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How a smart School ERP can help

Flexible fee configuration

Tailor multiple “fee heads” with varying cycles and structures.

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Seamless regulatory compliance

Automated validation routines for hikes, approvals, and audit-readiness.​

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Support for UPI, cards, net banking, and real-time reconciliation

Provide UPI intents or QR codes, integrate with payment gateway webhooks, and map collections accurately by fee head.

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Intelligent follow-up options

Schedule bulk reminders, send one-tap UPI payment links, allow partial payments, and reduce office crowding.

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